IT Project Management

IT Project Management

The difference between a successful and an unsuccessful technology project is effective requirements gathering and project management. By applying a structured approach to these critical project areas, Trimara’s industry-certified professionals ensure that our client’s projects get delivered on time and on budget.

We follow the standards developed by the Project Management Institute. This internationally recognized framework for project management has been developed from decades of project management experience and provides a proven structure that can be applied to any project to enhance project communication and increase the likelihood of success.

So, what are the typical project phases and what are some of the documents and activities that you can expect at each one? While each project has its own unique characteristics, all projects share the phases or process areas shown below. For small projects, these process areas may occur very quickly with little detail required, while on larger projects, they will be more involved and complex.

Initiating Phase

The project kick-off and initiation phase. This is the stage that high-level objectives, scope and budget are defined and the project team identified. The main document produced for our clients during this phase is the project charter.

Project charter.

This document identifies the high-level requirements for the project. It is created through close collaboration with the project stakeholders, which may include key internal staff within your organization, one or more project sponsors, external vendors and any other people that will play a significant role in determining the project requirements and objectives.

Planning Phase

The planning phase is the most critical phase of any project and where project management input is most critical. This is where the scope of the project is refined, requirements and objectives completely defined, risks identified and the work required to complete the objectives is determined. The document that we produce for our clients as a result of the planning phase is the project management plan, which contains a number of subsidiary plans that completely define how the project will be carried out and the objectives that will be obtained.

The project management plan typically consists of:

Requirements and scope document.

A complete description of the scope and objectives for the project.

Work breakdown structure.

A breakdown of the deliverables that will result from the work to be performed.

Communication plan.

A listing of how and when communication will occur throughout the project, what information it will contain and who is responsible for delivering it.

Quality plan.

Defines how quality will be measured on the project, who is responsible for performing the quality measurements and when they will be performed.

Risk management plan.

Identifies potential risks in the project and how they will be handled if they occur.

Executing Phase

During the executing phase, the work defined in the project management plan is carried out. Our job during this phase is to direct and coordinate the activities of the project team (internal staff, external vendors, etc) to deliver the project in the timeframe and budget identified in the project management plan. During this phase we are also responsible for communicating project status with the project stakeholders as per the communication plan and for controlling any scope changes that may jeopardize the project.

Closing Phase

The closing phase formally completes a project. During this phase, we work with our clients to obtain formal acceptance that the project objectives have been obtained and to carry out any closing activities identified in the project management plan such as supplying copies of source code, documentation, etc.